Annual Exhibition Rules

1. General

  • The competition is open only to financial members of the Club
  • Submission of entries will imply acceptance of the Rules
  • Entries will only be received using the Entries Web Page. The Closing date and time of 11:59pm on Monday, 21st. October 2024.
    We suggest not leaving the uploading of your entries to the last moment as sometimes unforeseen things happen.  The website has been known to slow down or even crash, which may leave you stranded without any entries in the competition.
  • The Annual Exhibition and presentation night will be held at the Nailsworth Community Hall, 31 D'Erlanger Ave, Collinswood SA 5081 on Tuesday 10th. December 2024.
  • The prescribed fees must be paid as follows:- Each entry (print or digital) will cost $1, capped at a maximum of $15 and is payable to the Treasurer on or before the AGM night on October 24th, 2023. The fees will not be refunded for any image deemed to be ineligible. Entries close online on Monday 21st. October at 11:59pm and your prints should be given to the Club on or before the Annual General Meeting which will be held on the evening of 22nd. October 2024.
  • All images must be captured using digital or film process. These may be manipulated later using computer software or at the printing stage in the case of film capture.
  • All images, including portion(s) used in montage etc, must have been taken by the member.
  • Any images submitted previously in the Club Annual Exhibition are not eligible for entry in this year’s competition, regardless of the score achieved previously.
  • No title or identification of the author shall be visible anywhere on the face of an image, print matt or mount entered in the Exhibition.
  • New images and images previously submitted in the club’s regular and trophy competitions (irrespective of score) are eligible for entry.
  • Substantially similar images by the same author may not be entered in this competition, regardless of categories and format. PLEASE NOTE THAT THE SAME IMAGE CANNOT BE SUBMITTED TO MORE THAN ONE SECTION OF THE EXHIBITION. Changing the image from colour to black & white, submitting to a different section, or changing the image name, does not constitute a new image and will not be accepted for judging.
  • All eligible entries will be exhibited at the Annual Exhibition.
  • Print entries that remain at the club premises unclaimed by the author for a period of more than three (3) months after the relevant competition may be disposed of at the discretion of the club.
  • images are not allowed to be created in whole or in part by generative software (frequently called Artificial Intelligence or simply, "AI").
    All elements of an image must originate as a photograph taken by the entrant using a camera. Images may not incorporate identifiable elements produced by anyone else (for example: clip art, replacement skies, or stock images).
    By virtue of submitting an image, the entrant certifies the work as their own and the original RAW/JPEG image may be requested for validation.
  • The Club accepts that the copyright of each image remains with the photographer, however entries may be duplicated or copied, with permission, for the ACC historical collection and/or web site or any other websites affiliated with the Adelaide Camera Club, including but not limited to the Adelaide Camera Club blog, the Adelaide Camera Club Facebook page, and the SAPF website. Entries may also be included for use in Club sets to represent the Adelaide Camera Club in exhibitions and/or competitions.

2. Online Exhibition Entry and Uploading Images

  • All images, both Digital and Print, must be entered in the Exhibition via the Entries Web Page.
  • Images loaded online must first be resized to ensure they are no larger than 3840 pixels wide by 2160 pixels high and no larger than 8MB. The Club will not be responsible for oversized images not uploading correctly to the competition software
  • Each image must have a unique title. Each title must have 25 or less characters including spaces.

3. Exhibition Categories

Members are able to enter up to three (3) entries in each of the following categories.

  • Print - Colour Open
  • Print - Mono Open
  • Print - Portraiture (Colour and Mono)
  • Print - Landscape (Colour and Mono)
  • Print - Nature (Colour and Mono)
  • Print - B Grade Open (Colour and Mono)
  • Digital - Open (Colour and Mono)
  • Digital - Portraiture (Colour and Mono)
  • Digital - Experimental (Colour and Mono)
  • Digital - Travel (Colour and Mono)
  • Digital - Special Topic - Street Photography (Colour and Mono)
  • Digital - B Grade Open (Colour and Mono)

4. Prints

  • Minimum print size 6.5" x 4.5" (16.5cm x 11.5cm), or 29.25 square inches (190 square cm).
  • Maximum presentation size (including mount) is 16" x 20" (40.5cm x 50.8cm). Notwithstanding, panoramic images (those images whose the length: width ratio is greater than 3:1) are permitted only in the Landscape section of the Annual Exhibition, providing the total length (including matting) does not exceed 39" (100cm).
  • Images should NOT be double mounted as they are too heavy and they tend to fall during the Exhibition.
  • Prints should be taped all the way round so that they stay in place in the mounting and do not slide around.
  • The back of the print is to be clearly marked with the author’s name, image title and image number corresponding to the category on the entry form using the labels provided. Blank pages of downloadable labels are available here .pdf version and Excel.xls version here.
  • Entries must be submitted via the Entries Web Page. Prints should be handed to the Treasurer, at the meeting on Tuesday 8th. October 2024 or at the AGM on Tuesday 22nd. October 2024.
  • A copy of the entry confirmation list  (printed at the end of the uploading process) must be included with your prints.
  • Judging will be done at a later date.

5. Projected Images

  • The maximum horizontal dimension of each digital image must be no more than 3840 pixels and the maximum vertical dimension must be no more than 2160 pixels.
  • Each digital image file should in the JPEG-format, sRGB colour profile, and a maximum of 8MB in file size.
  • Entries must be submitted via the Entries Web Page.

6. Definitions

Monochrome: Any image containing shades of only one colour. If toning is carried out, it must be over the whole image. Partial toning or the addition of one colour is not eligible.

Colour: Any image completely or partially toned in more than one colour, or having had the addition of more than one colour by any means.

Open: Open to images of any subject matter.

Panoramic image: An image whose length: width ratio is greater than 3:1.

Portraiture: A likeness of a person, especially one showing the face.

  • may include more than one person, but preferably not more than two.
  • may show all or part of the person i.e. may range from tightly cropped face to full length
  • may include settings and objects pertinent to the nature of the subject, eg home, work, leisure etc., but such settings or objects must be subordinate to the subject.
  • The subject should not be engaged in any activity to the total exclusion of the viewer.

The following examples would not be acceptable as portraits:

  • An image where the subject is actively engaged in any activity to the total exclusion of the viewer. eg a football player taking a mark.
  • A landscape where a figure is included, but the landscape is dominant.

Classic Portrait:
Any portrait image considered by the judges to be “classical” and have an enduring quality.

Nature: FIAP and PSA definition for Nature

  • Nature photography records all branches of natural history except anthropology and archaeology. This includes all aspects of the physical world, both animate and inanimate, that have not been made or modified by humans.
  • Nature images must convey the truth of the scene that was photographed. A well informed person should be able to identify the subject of the image and be satisfied that it has been presented honestly and that no unethical practices have been used to control the subject or capture the image. Images that directly or indirectly show any human activity that threatens the life or welfare of a living organism are not allowed.
  • The most important part of a Nature image is the nature story it tells.
  • High technical standards are expected, and the image must look natural. Adding a vignette or blurring the background during processing is not allowed.
  • Objects created by humans, and evidence of human activity, are allowed in Nature images only when they are a necessary part of the Nature story.
  • Photographs of human-created hybrid plants, cultivated plants, feral animals, domesticated animals, human-created hybrid animals and mounted or preserved zoological specimens are not allowed.
  • Images taken with subjects under controlled conditions, such as zoos, are allowed.
  • Controlling live subjects by chilling, anaesthetic or any other method of restricting natural movement for the purpose of a photograph is not allowed.
  • No modification that changes the truth of a Nature image is allowed. Images may be cropped but no other technique that removes, adds or moves any part of the image is allowed.
  • Techniques that remove elements added by the camera, such as dust spots, digital noise and lens flare are allowed.
  • Complete conversion of colour images to greyscale monochrome is allowed. Partial conversion, toning and infrared captures or conversions are not allowed.
  • Images of the same subject that are combined in camera or with software by focus stacking or exposure blending are allowed. Multiple images with overlapping fields of view that are taken consecutively and combined in camera or with software (image stitching) are allowed.

Experimental: An image that displays novel effects because of an unusual combination of objects and / or unusual viewpoint.

  • Images that have been modified either during exposure or after exposure are eligible.
  • All image components must have been exposed by the entrant.

An image that features the natural scenery of the terrain.

  • May include buildings, people and animals but they must not be the main subject.
  • May include a seascape featuring the sea or waves.

The definition of a travel photo is as per the Photographic Society of America (PSA):

  • A Photo Travel image expresses the characteristic features or culture of a land as they are found naturally.
  • There are no geographic limitations.
  • Images from events or activities arranged specifically for photography, or of subjects directed or hired for photography are not permitted.
  • Close up pictures of people or objects must include features that provide information about the location.
  • Techniques that add, relocate, replace or remove any element of the original image, except by cropping, are not permitted.
  • The only allowable adjustments are removal of dust or digital noise, restoration of the appearance of the original scene and complete conversion to greyscale monochrome.
  • Other derivations, including infrared, are not permitted.
  • All images must look natural.
  • A travel photo is one that captures the feeling of the time and place, portrays a land, it's people, or a culture in its natural state, and has no geographical limitations.

In addition: Photos taken within Adelaide and nearby towns (within 2 hours drive) are excluded.

Street Photography: Street photography features subjects in candid situations within public places such as streets, parks, beaches, malls and other settings.

  • People must NOT be posed for the shot.
  • The image should tell a story.
  • Street photography is about capturing real life, a 'snapshot in time', so excessive post processing detracts from the integrity of the moment.
  • Editing should be restricted to minor adjustments such as cropping and exposure changes.
  • Objects should not be removed or added as this compromises the documentary nature of the image.



B Grade Award: Open subject either print or digital images.

  • Open to B Grade members only.

7. Judging

Three judges will be chosen by the committee.

The committee will award the trophies based on the advice of the three judges. This is a list of the trophies to be awarded:-

  • Top Colour Print – Open
  • Top Mono Print – Open
  • Top Portraiture Print - Colour and Mono
  • Top Landscape Print –  Colour and Mono
  • Top Nature Print - Colour and Mono
  • Top B Grade Print - Open - Colour and Mono
  • Top B Grade Digital - Open - Colour and Mono
  • Top Digital Image – Open - Colour and Mono
  • Top Digital Portraiture - Colour and Mono
  • Top Digital Experimental - Colour and Mono
  • Top Digital Travel Image (Suitcase Photography Trophy) - Colour and Mono
  • Top Digital Image - Special Topic (Night Photography) - Colour and Mono
  • Top Classic Portrait
  • Champion Print (either colour or mono)
  • Champion Digital Image
  • Encouragement award (Selected by the Committee)
  • President’s trophy

Merit and highly commended certificates will be awarded as decided by the judges.

A report card with the total score from the three judges will be provided to the entrant after the Annual Exhibition presentation night.

Although entries must be made via the Entries Web Page., the following PRINTABLE PLANNING SHEET can be used to help collate your entries ready for submission.